Project Support Officer

Requirements

• 3 years of professional experience in a similar position,
• excellent documentation generation,
• knowledge of English (C1 level),
• demonstrate understanding project governance,
• change management understanding,
• strong communication skills for liaising with team members, stakeholders, and vendors,
• experience in preparing and distributing project reports, status updates, and meeting minutes,
• the ability to problem solve and troubleshoot within a busy environment,
• attention to detail,
• team working skill.

Responsibilities

• maintain and organise all project documentation, including project plans, schedules, reports, meeting minutes, and correspondence,
• ensure all documents are up-to-date, appropriately versioned, and accessible to project stakeholders,
• assist in the creation and maintenance of project plans, schedules, and timelines,
• coordinate project tasks and activities, ensuring that deadlines are communicated and met by team members,
• act as a point of contact for project team members and stakeholders, ensuring smooth and timely communication,
• organize and schedule project meetings, prepare agendas, take minutes, and follow up on action items,
• assist in preparing and distributing regular project status reports and updates to stakeholders,
• help monitor and log project risks and issues, ensuring they are communicated to the project manager and stakeholders,
• assist in following up on risk mitigation actions and issue resolutions,
• ensure that project teams have the necessary equipment and materials to carry out their tasks effectively,
• liaise with vendors to ensure that project-related goods and services are procured according to project requirements and timelines,
• assist in managing the procurement process, including raising purchase orders, tracking deliveries, and ensuring that items are ordered and received on time,
• monitor and track vendor performance, ensuring compliance with contract terms and addressing any issues or delays,
• coordinate with finance to ensure timely processing of vendor invoices and payments, maintaining accurate records of procurement activities,
• assist in managing change requests, ensuring they are properly documented, assessed, and tracked,
• support the communication of approved changes to relevant stakeholders.

We offer

• stable employment conditions based on an Employment Contract,
• an attractive benefits package,
• hybrid work model,
• relevant substantive training,
• opportunity to gain experience in international accounting,
• career growth opportunities along with team development.