Event Manager

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

YOUR ROLE

As an Event Manager based in Kraków, you will join the Capgemini marketing team to manage and orchestrate events during all phases of the event lifecycle. Together with marketing leaders and business executives, you will shape Capgemini’s presence at events.  You will be
responsible for planning, organizing, and executing various events and conferences within Capgemini. Your primary goal will be to create impactful and successful events that align with our business and marketing objectives and enhance our reputation. From the early planning stages to program development, execution, and post-event analysis, you will play a key role within our marketing and communications team.

You will collaborate and engage with executive teams, marketing teams, and experts across the business. As an Event Manager, you will manage pre-event planning, bringing together appropriate team members throughout planning phases to collaborate on strategies, ideas, and plans. You will own the event design and creative delivery workstream, have visibility into the event budget, and own all event-related project management. The Event Manager will create timelines and identify contingencies across event workstreams. You will collaborate with core team members to develop communication plans and event materials for internal delegates. The Event Manager is also responsible for completing each project and leveraging data to improve future events and sales opportunities.

YOUR PROFILE:

• Event planning, management, and execution experience within an international organization
• Ability to manage all aspects of event logistics, including budgeting, vendor management, and on-site coordination
• Ability to think strategically about event planning and objective alignment
• Strong communication and interpersonal skills (including facilitation, stakeholder management, and expectation setting)
• Strong project management skills
• Experience managing and collaborating with a diverse group of senior leaders, marketers, and marketing professionals
• Experience leading the creative process with designers, content marketers and/or external agencies
• Ability to understand and balance requirements to ensure events satisfy the team and brief throughout entire event process
• Vendor and supplier management and negotiation experience
• Creativity and innovation in event planning, design, and execution
• Demonstrated leadership skills
• Attention to detail
• Strong passion for travel
• Comfortable working under tight timelines to meet multiple deadlines
• Motivated and inspired to improve the bottom line, processes, and ways of working
• Flexibility to work across time zones
• Fluent in English
• At least a Bachelor's degree required

YOUR TASKS:

• End-to-end management and orchestration of events
• Translate business objectives into inspiring and engaging event experiences
• Plan and maintain event calendar (industry, analyst, partner events) for attendance and sponsorship while keeping business objectives in mind
• Prepare meetings, organize guest speakers, and order event supplies
• Manage conference sponsorships and calculate budgets
• Research and conduct negotiations with venues, vendors, suppliers, and travel organizations
• Lead the event creative stream: responsibility for production of marketing collaterals and event branding
• Utilize different channels such as internal communications, campaigns, web, and social media to publicize and promote events
• Collaborate with sales teams and SMEs to set objectives, select topics, support the creation of supporting materials, and follow up on ROI
• Liaise with external vendors and agencies, and internal legal and finance teams
• Create event reports with event highlights (for executives and participants)
• Report event outcomes and suggest improvements for future delivery

WHAT YOU’LL LOVE ABOUT WORKING HERE

• Practical benefits: yearly financial bonus, private medical care with Medicover with additional packages (e.g., dental, senior care, oncology) available on preferential terms, life insurance and access to NAIS benefit platform.
• Access to over 70 training tracks with certification opportunities (e.g., GenAI, Excel, Business Analysis, Project Management) on our NEXT platform. Dive into a world of knowledge with free access to Education First languages platform, Pluralsight, TED Talks, Coursera and Udemy Business materials and trainings.
• Cutting-Edge Technology: Position yourself at the forefront of IT innovation, working with the latest technologies and platforms. Capgemini partners with top global enterprises, including 145 Fortune 500 companies. 
• Enjoy hybrid working model that fits your life - after completing onboarding, connect work from a modern office with ergonomic work from home, thanks to home office package (including laptop, monitor, and chair). Ask your recruiter about the details.

GET TO KNOW US

Capgemini is committed to diversity and inclusion, ensuring fairness in all employment practices. We evaluate individuals based on qualifications and performance, not personal characteristics, striving to create a workplace where everyone can succeed and feel valued.

Do you want to get to know us better? Check our Instagram — @capgeminipl or visit our Facebook profile — Capgemini Polska. You can also find us on TikTok! — @capgeminipl.

ABOUT CAPGEMINI

Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of over 360,000 team members globally in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. 
 

Apply now!