At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.

We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.

We’re seeking a future team member for the role of Associate, Payroll Administration Representative II to join our People Team. This role is located in Wrocław, Poland – HYBRID.

This position has the primary responsibility of ensuring all employees are paid on time and correctly, and an exceptional service is delivered to all stakeholders

Responsibilities: 

• Preparation and production of Time and Attendance records, to ensure that all employees have accurate data regarding overtimes and absences
• Cooperation with third parties (vendors)
• Sick leave process (implementation of sick leaves to the system, coordination of supporting documentation)
• Preparation and production of Payroll, to ensure that all staff receives accurate and timely payment of salary with the appropriate statutory and non-statutory deductions
• Ensure the accurate submission of direct salary data to the payroll provider and verify Oracle data changes to the payroll provider via interface files
• Accurate and timely preparation of payroll data relating to deductions/ allowances and submit to the payroll provider. (Benefits, ATE, Pensions etc.)
• Verify Pro-Ration calculations 
• Preparation and submission of bonus payments to payroll provider
• Preparation of Monthly Net Salaries Payment Analysis
• Reconcilement of Monthly Costing Report
• Reconcilement of Tax and Social Security payments to governing bodies
• Interim Tax, Social Security, and third party reconcilements
• Preparation of Year End Reports and Returns to Finance and regulatory bodies
• Query resolution posed by third parties i.e. Inland Revenue, Social Security and employees
• Prepare ad hoc reports relating to the payroll function as required
• Assist in the preparation of ad hoc tasks and projects as and when required
• Administer the payment of stock sale proceeds, and resolve any queries
• Run payroll reports
• Participate in continuous improvement initiatives within own area and across BNYM as a whole; proactively seek opportunities to improve service delivery to customers
• Continually enhance BNYM’s reputation for excellent customer service both internally and externally; respond courteously to queries.
• Assist in the preparation of ad hoc tasks and projects as and when required.
• To provide additional support to the Payroll Manager and MyTime Team as required

Experience/Skills Required:

• Substantive payroll & working time experience, 
• Good excel skills, ideally a working knowledge of Oracle, Strada &/or Kronos 
• Experience of dealing with stock exercise queries and resolving issues relating to payment
• Comprehensive knowledge of Inland Revenue requirements
• Experience of working in a customer-facing environment
  • Good English skills written and spoken 
  • Ability to independently problem solve

Personal Attributes:

• Good communicative skills; professional telephone manner with a pro-active, friendly and helpful manner is essential
• Able work on own initiative to establish the cause of problems and resolve issues effectively
• BNYM Client/Customer Focus – Takes personal responsibility for ensuring delivery against promises to the customer; quickly removes barriers to effective delivery; Goes the extra mile to meet customers’ critical needs.
• Flexible and adaptable to embrace change
• Effective organization and planning skills; able to plan and prioritize the workload efficiently and meet challenging deadlines
• Highly customer focused; excellent customer service skills
• Self-motivated to achieve individual and team objectives
• Continually enhance BNYM’s reputation for excellent customer service both internally and externally
  Good attention to detail

Customer Service Responsibilities:

• Deliver quality service in line with agreed controls and procedures
• Participate in continuous improvement initiatives within own area and across BNYM as a whole; proactively seek opportunities to improve service delivery to customers
• Undertake other ad-hoc activities required by HR/Payroll Management.

At BNY, our culture speaks for itself. Here’s a few of our awards: 

• America’s Most Innovative Companies, Fortune, 2024
• World’s Most Admired Companies, Fortune 2024
• Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
• Best Places to Work for Disability Inclusion, Disability: IN – 100% score, 2023-2024
• “Most Just Companies”, Just Capital and CNBC, 2024
• Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
• Bloomberg’s Gender Equality Index (GEI), 2023

Our Benefits and Rewards: 

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. 

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Employer Description:
For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.